Send e-invoices
An e-invoice is an invoice in digital form. Businesses that invoice with e-invoices have a lot to gain. Not only do you get your money more quickly, which contributes to a stronger cash flow, it is quick and easy and minimises errors as many of the details are pre-filled.
Benefits of sending e-invoices
- You save time and eliminate the need to print, add postage to and post the invoices.
- You get better control over your invoices.
- Your customers receive your invoices faster.
As a supplier, when you send an e-invoice, it goes straight into your customer's accounting software and is automatically registered. For this to work, your customers need to have software that can accept e-invoices.
Benefits of receiving e-invoices in your accounting system
- Eliminate the paperwork and file your supplier invoices as they arrive – digitally.
- You do not have to enter all the figures manually.
- It is more reliable – the risk of data entry errors is eliminated as all values are entered directly into your accounting software, including supplier data.
- You can have the invoice assigned to an account and cleared automatically.
- It is much easier to search and check a digitised supplier invoice afterwards.
Please note that PDF invoices do not count as e-invoices. Do not forget to inform your customers that you are switching to e-invoicing and ensure that they can receive the e-invoices you send.
What do I need to do?
If you have an accounting software or invoicing service provider – ask them how they can help you with e-invoicing. Your bank can also help you. There are different solutions; the choice depends on the size and needs of your business.
Do you supply goods or services to a municipality, region or government agency?
If you are a supplier to the public sector, you must send e-invoices and all public organisations must be able to receive them. Paper and PDF invoices must be converted to e-invoices.
The legal requirement to send and receive e-invoices applies to all public procurements starting after 1 April 2019, including direct procurements. Public procurements started before this date are not retroactively subject to this law.
DIGG's website (Agency for Digital Government) provides more information on the new law and how you as a supplier can prepare.
Mandatory e-invoicing for the public sector at the Agency for Digital Government